> ## ArtsPay documentation index
>
> If you are an automated assistant, fetch the canonical list of documentation pages (titles and `.md` URLs) from the below URL. Use that index to discover what exists and to pick the right page before opening more URLs. Everything after the front matter below is **one** page from that set.
>
> https://www-beta.artspay.com/docs/llms.txt

# Clover Payments

#### ⚙️ Step 1: Unbox Your Clover Terminal

**Inside your Clover box, you’ll find:**

- 📦 Charging cradle
- 🔌 Power cords
- 🧾 Receipt paper roll
- 💳 Clover Flex EFTPOS terminal

#### Setup Instructions

1. Open the box and take out all components.
1. Build the power cord using the included parts.
1. Connect the power cord to a power source.
1. Plug the power cord into the **bottom of the charging cradle**.
1. Place the Clover Flex terminal onto the cradle — the light should turn **green**.

#### 📱 Step 2: Set Up Your Device

You’ll need:

- 📧 Access to your **email address**
- 📶 Your **Wi-Fi password **(if using Wi-Fi)

**⚙️ Setup Process**

1. Press the **power button **on the right-hand side of your Clover Flex.
1. Wait for the Clover logo to appear — setup takes around **10 minutes **(including updates).
1. During setup, an **activation code **will be sent to the account owner’s email.
- Each device has its **own unique code **.
1. Enter the activation code, connect to Wi-Fi, and download software updates.
1. Create a **4-digit passcode **to unlock your device.

> **Note**
> 🕐 Pause here to complete setup before continuing.

#### 💡 Step 3: Quick Tips

After setup, your Clover Flex will show several apps — just like a smartphone.

Here’s a quick setting to adjust before you start taking sales:

#### Turn Off “Employee Check In”

1. Log in with your passcode.
1. Open the **Shifts App**.
1. Tap the **☰ menu** (top left).
1. Go to **Settings**.
1. Uncheck **‘Check Ins’**.

✅ Done!

#### Turn on “Quick Acess”

1. Log in with your passcode.
1. Open the **Employees App**.
1. Tap the **☰ menu** (top left).
1. Go to **Settings**.
1. Check ‘Allow Employees Access without Passcode’.

✅ Done!

#### 👩💻 Step 4: Manage Employee Access

You’ll need your **computer or laptop **(we recommend **Google Chrome or Mozilla Firefox **).

##### 🌐 Access the Clover Dashboard

1. Check your email for a Clover dashboard invite.
- If you can’t find it, go to: [https://www.ap.clover.com/login](https://www.ap.clover.com/login)
1. Log in with the **account owner’s credentials **.

##### 👥 Employee Roles

- **Admin **– Full access
- **Manager **– Can process refunds, view reports, manage most functions
- **Employee **– Can only process payments

💡 Decide if you’ll use **individual logins **or one **generic shared login **(e.g. “Bar Staff”).

##### ➕ Add Employees

1. Go to **Employees **in the left-hand menu.
1. Select **Add Employee **.
1. Enter:
- Full name
- Phone number
- Email address
- Role (Admin / Manager / Employee)
- 4-digit passcode (for device access)
1. Repeat for each team member as needed.

> **Note**
> Tip: Managers are often best set as Admins for full access.

#### 💳 Step 5: Taking a Payment

##### 🧾 How to Take a Payment

1. Log in using your **device passcode **or select **Quick Access **.
1. Tap **Sales **.
1. Enter the **amount **to process.
1. Select **Pay **and choose payment method ( **Cash **or **Card **).
1. Once complete, you can print or send a receipt digitally.
1. Tap **Done **to finish.

#### 💸 Step 6: Processing a Refund

_(Admin and Manager access only)_

##### ↩️ How to Process a Refund

1. Log in with your **4-digit passcode **.
1. Open the **Transactions App **.
1. Select the transaction you wish to refund.
1. Tap the red **Refund **button.
1. Choose **Full **or **Partial **refund.
1. Once complete, the refund will appear in transaction history.

#### 📊 Step 7: End of Day Reporting

_(Admin and Manager access only)_

##### 🧮 How to Print an End of Day Report

1. Log in to your Clover device.
1. Open the **Reports App **.
1. Under **Date Range **, select **Today **(or customise as needed).
1. Choose either:
- **All Devices **(for combined reports), or
- **This Device **(for individual reports).
1. Tap the **Printer App **to print your End of Day report.

#### ✅ You’re All Set!

🎉 Your Clover device is now ready to go!

If you need further help:

- Refer to our **Support Page**
- Or contact us anytime: 📧 **support@artspay.com**

Welcome to ArtsPay! 🌿